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Archive business documents cheaply and safely

archive

Electronic communications has made the need for paperwork in the office almost redundant. This is great news for networking and instantaneous contact. It also means that those piles of documents you are not going to get around to read anyway, can be kept quite neatly in hyperspace. However, there is some paperwork you just need to have in hard format: legal documents, tax and accountancy paperwork, contracts, manuals and guarantees just to name but a few. As your business grows you want to expand but you are no doubt seeing the amount of space physically reduce in front of your eyes as all those official documents that ought to be archived get in the way of daily work processes. Time to put a stop to that with self-storage.

Self-storage in Kent

Keeping documents that can be archived in the office where you work could lead to chaos, insecurity and inefficient business processes. If there is insufficient storage within your organisation you may want to consider self-storage facilities in your area. Here at Need A Space in Canterbury Kent we offer storage space for both business and domestic needs. But what is the best way to store those infuriating but precious pieces of paper?

Top tips for archiving your documents

  • Store for easy access: Some documents will need simply for legislative reasons (I.e. for tax purposes you need to hold on to business account information for 5 years) but there will be some documents that you may need to find for current activities. Load these boxes last so they are stored at the front and easy for access.
  • Protect against long term damage: Mould can grow quickly and cause damage. Keeping things dry from the start is the best way to avoid damage so whichever self-storage provider you use, ensure the unit will be dry.
  • Security: Check with your self-storage provider to find out what security provisions are in place. Many business documents and records are confidential and need to be private. Need A Space offer CCTV, a perimeter fence, high-security infra-red beams and state of the art alarm systems.
  • Label boxes.As well as easy access you need to know where each and every document is. So however short of time you may be, have a clear labelling system.
  • Office filing system: It is often useful to use an office filing system twinned with the labelling system you use at the self – storage outlet. For instance, labelling a box by a number and then put the relevant details on an excel sheet which is easily accessible in the office.
  • Be cost effective: Always find a self-storage unit close to your office for obvious reasons, but in some cases (especially with documents which need to be archived for long periods and do not necessarily need frequent access) consider storing outside of your location. For instance, London prices are high, but by storing down here in Kent you could make quite a saving.

 

Based in the heart of Kent, and situated on the outskirts of Faversham and Canterbury, Need A Space is conveniently located for both local county and South London clients. Looking for storage space in Faversham Canterbury or Herne Bay? To learn more about how Need A Space self-storage can help businesses in Kent and the London area click here

 

 

 

 

 

Why Need A Space removal services should be your first choice

moving homeIt is an old adage that moving home is probably one of the biggest stresses in life you will ever have to face.  Need A Space is a small but highly cost-effective and quality self-storage and removals service based in Faversham Kent. You don’t need to take these two services together but if you are considering relocating then we recommend you take a look at the features we have on offer.

Getting rid of the doubt

Moving home is not something you are going to do regularly. For most people it is something you do once in a lifetime – and that sometimes proves once too much. So when it comes to considering which is the right removals company for you, it is likely you will not have a great deal of pointers as to who to go with. At Need A Space we realise that the more you know about what you should be looking for, the better we can work together. So expect our staff to be available to answer your questions, pull out those extra stops, and offer you features that you should be looking for from all top-quality removals services.

Practical help before you move

How many vans will you need? What is the best way to transport it? At Need A Space we offer you a survey of your home before you have to make that big trip. We visit your home to get an idea as to what exactly you will need as well as giving you extra advice re transporting those extra-special hard to handle valuables. On top of this we can give you an estimated quote as to what the cost is likely to be – no obligation whatsoever.

All the accessories you need

Once you start packing up you are going to need all those important accessories at your fingertips and Need A Space offers access to cardboard boxes that are made especially for the job in hand. And those extras that are always never there when you need them – such as bubble wrap and robust tape. We may even be able to let you have them at a discount price!

Everything you need for your moving day

  • Each staff member briefed as to your exact requirements
  • We use floor protectors to ensure that your homes stay as clean as when we found them!
  • We come equipped with portable wardrobes to make transporting your clothes even easier.
  • We can also provide quilted sofa covers to ensure your mind is at rest.
  • We will take an itinerary of all the items being transported and this will be signed off by our staff and yourself to make sure everything is on board that should be!

 

We have enough experience in helping couples, families and businesses relocate to know how to get you there safely and with the greatest peace of mind. Your move is our move – let’s get there together. To learn more click here

 

 

 

 

 

How self-storage can help you really enjoy this summer to the full!

seasonal storageWhat makes British weather different from almost any other country in the world? At the moment, British weather is just a little bit untraditional. We are all lapping up the fantastic sunshine and the kind of temperatures that you normally you only associate with North Africa, the Middle East or the South of France. As great as it is, it does seem as if the weather is becoming the same the world over. Just hot. (we are complaining already as we always do)

But there is one weather factor in Britain that we think will never change and that is the seasons. They may have become a little irregular lately and we may get the odd rogue snow shower in July or a balmy afternoon in February – but overall the seasons are still what we have always known them to be.

We are so lucky to be able to experience a rich change in weather styles (even when we curse it!) because it brings with it diverse nature, activities, hobbies and environments each and every season. However, to make the most of those changes we have to be prepared. What happens to all of that stuff we only use during one season? Is it going to clog up the house till next year or is it going to be an extra expense when the time comes around again? What do businesses do with products out of season?

The quick, cheap and easy answer we offer is self-storage.

Summer hobbies

Many people put-off even buying equipment for their hobbies because there is just no room at home to keep it during the winter months. With self-storage you can keep you kayaks, beach furniture, Bar-b-ques, parasols, kites etc in a secure place where you have access to them the whole year round (just in case December does turn out to be hot!)

Dress to the weather

A wardrobe can only “squeezing stuff in”. And if you have to make a choice what stays and what goes then it is likely the out of season stuff is going to go first – even if it is your favourite T-shirt. But by taking advantage of self-storage you can hold onto those precious woolly hats, that little black dress, or those sexy shorts at low cost – and save you buying again next year!

Student support

Student-life with short terms and long holidays can seem pretty idyllic. However, holiday time can mean you have to give serious thought as to where you are living during your breaks and what possessions you are going to keep and which you are sadly going to have to let go. Self-storage gives students an extra option where they can store their valuables at the end of term, find them safe and secure when the come back to college and keep their budgets healthy.

Business savings

All businesses need to keep stock available all year round, but this can be confounded when they have to provide products for specific seasons into account. Organisations can quickly run out of space and may have to contemplate expanding premises just for storage or  renting property with high rent to meet the needs of supply. However, businesses can use self-storage when they need it instead of getting hooked into long-term costly rental contracts.

Don’t throw away your valuables and don’t let shortage of space let you enjoy this fantastic summer to the highest degree. Need A Space, based in Faversham put your mind at rest and get you out there!

 

 

 

Students get your storage needs organised fast!

Need A Space storage unitsAt Need A Space Self-storage we have come to know the needs and requirements of the university and college student very well. That is why you will find when you come round to view our super-effective storage units you will not be disappointed.

Summer time is an exciting time for everyone – whatever age you may be or whatever stage you may be in your career – but June, July and august are especially busy, exciting and somewhat exhausting for the university and college student.

Canterbury University is just around the corner

We should know – Canterbury University is just on our doorstep. We love working with the young professionals of tomorrow make their educational years just a little easier and a little bit more organised. Canterbury University is one of the oldest educational institutions in the UK and the pride of England. Set amongst wonderful medieval buildings and green and open tranquil places, the six separate campuses rub shoulders with the Templeman Library and the Gulbenkian arts centre.

Need A Space is based just down the road at Boughton – Under – Blean. At this time of year, examinations and revision are of course upper most in mind, but students will also be putting their mind to deciding where they will be living at the end of term. But it is also a time of beginnings. Many future scholars will have just been accepted to their desired courses at Canterbury and will be in the process of looking for accommodation in preparation for that big move.

Either way, student life can be very transient – this is a time in our lives when we are looking to travel and see the world. The problem with this type of lifestyle is the student is perpetually moving belongings, furniture and valuables form one place of safety to another. This is no fun. This can all be made a great deal easier by storing possessions in one place.

Need A Space storage units

At Need A Space we provide low-cost (to keep in line with student budgets) flexible and accessible self-storage units – you can upsize and downsize your storage unit without prior notice and with no penalty. Always looking to keep costs low, you only pay for the storage space you use. We welcome groups of students who wish to cut costs by storing their possessions together in one storage unit. You can rest assured that your valuables will be safe at all times thanks to our cutting-edge security systems such as CCTV, a monitored alarm system and high-security infrared beams.

And we can even help you get it all moved in a jiffy. As well as a removals service, packaging accessories, a hire van, and support on-site we are there to offer you any advice you may need.

The knowledge that your possessions are safe until you need them again (and are readily available in our storage units) will offer a great peace of mind and get rid of a lot of wasted time and logistics. To learn more about our services or get a quick quote, please click here

 

 

 

Spring clean and store!

That time of year has finally arrived. OK the weather is still pretty unpredictable – rain, high winds and a spattering of snow still book-ends those wonderful balmy sunny days, but if you are in the UK, as we all know, you take what your given as a sign of spring-time. And those sunny days are happening more often – and when they do, it is definitely warmer.

Spring has sprung and we can’t wait doing the things attributable to this exciting time of year. This is the time for beach fun, walks and cycle rides in the countryside, thrills at the fairground, re-designing the garden and long Sunday afternoons spent idling over a cold pint of lager.

But Hold on.

There are other, not so cool stuff, that spring brings with it.

Yes, this is the time for spring cleaning. If you are house-proud in any way it will be these first hot months of the year that gets you asking yourself how are you going to clean what you have, get rid of what you don’t need and re-organise, buy new trendy stuff to give your home an uplift and reset it all so it still fits into the same ever-diminishing space.

As much as chucking out the old tired stuff can be tiresome, it can also be very rewarding – though it doesn’t beat the experience of re-designing your home space with something new and fabulous. However, it is often the throwing out task where we fall-down. When we first do an inventory of our homes we are clear about what we want to get rid of. When we actually come to action it – something seems to get in the way to stop us zipping through the list with ease.
So what’s this all about? How come we cannot go through with clearing the decks?

Well, there are a number of possible reasons:

1. Although tired and worn some of our possessions have a nostalgic value. We just can’t let it go.
2. Gifts received need to be kept as courtesy to the giver. It feels wrong to let it go.
3. Some possessions may be seasonal and therefore only used at certain times of the year. We will only end up buying the same stuff again later in the year.
4. Some documents need to be kept within an archive. The tax man cometh.
5. Guides and instruction manuals need to be kept where they can be accessed easily. Murphy’s law you will need them.
6. Some furniture seems so much part of your everyday environment, it’s still difficult to get rid of it even though you have grown to hate it. Our surroundings become our identities.

So what is the answer? How can you move on and still hold onto those nik-naks its just wrong, or too difficult to let go of?

Self-storage is the solution. It gives you that extra bit of space so you can hold onto those beloved – but tired treasures, those important aged documents and offers easy access to all that stuff you only need every now and again. With self-storage you really can re-fresh you living-space without having to be ruthless with the valuables you need to keep by your side. A good self-storage company will offer 24/7 accessibility; a quote to meet you exact spatial needs, on-site removals support and great prices.

If you are living in Kent in the Faversham, Herne Bay, Canterbury area give us a shout. We are here to help you get over the chores and get out and enjoy the spring weather with peace of mind. To learn more about all Need A Space can offer you click here

Save money by making the most from self-storage

 

saveSelf-storage really can offer great ways to store your domestic valuables and business assets at ridiculously low prices. And it is all so easy. Just find a storage provider near you, rent out a unit, fill it up and relax. That’s it. The self-storage company will keep it safe and accessible for when you need to get to your stuff again.

Ok that’s easy, but there are ways to make the storage process even more streamlined and in the long run – save even more money. Take a look at our clever ideas for making more room in your unit, store your valuables safely and make the best of what is open to you:

  1. First of all, a cardboard box may seem boring, but they are not all the same. The cheaper cardboard boxes, or the ones you are likely to get free from supermarkets tend to be very weak. They will crush easily and so will not protect your valuables well -especially if they are going to be stacked. Invest in double strength cardboard boxes. They are more resilient and longer lasting too. Think about the size of the box. You may be able to get more in a big box but heavy boxes are difficult to carry and move around. Smaller boxes are easier to transport and easier to stack.

 

  1. You may be storing temporarily or for long-term. Either way it is likely you may need access to some of your storage sometime. So organise your storage. Try to keep to certain categories in each box and label what each box contains. Divide up your unit space so that certain categories can be found easily. Leave an aisle between your valuables so everything is accessible and keep a map of where categories can be found.

 

  1. Us the storage space you already have. If you have luggage, or dressers and wardrobes with drawers, use this space to store your smaller valuables.

 

  1. Nowadays most furniture can be disassembled to a degree. This can really offer a great deal more space in your unit. But be careful. When they were originally assembled you had a manual. Now you have to rely on common sense. Keeping a disassembly cheat sheet is essential. Don’t forget to keep screws bolts and nuts somewhere safe.

 

  1. Blankets, sheets and cloths can take up a lot of space. Vacuum bags keep your belongings neat and tidy and also very flat – therefore creating much more room. Your valuables are also now protected from dust and damp.

 

Whatever the reason you need that little bit of extra space – self -storage can provide the answer and at a price you can afford. It is flexible to allow access at any time and offers the kind of security that gives you peace of mind. To learn more about Need A Space based in Faversham in Kent click here

 

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